Table of Contents
101 Introduction and Purpose
101.1 Application
101.2 Contents
101.3 Distribution
101.4 Policy Interpretation Procedure
102 Initiation and Revision of Handbook Sections
102.1 Format
102.2 Review Process
102.3 Production and Distribution
103 Brief History of 4-H
104 Symbols
104.1 Colors and Emblem
104.2 Use of 4-H Colors, Symbols, and Emblem
201 Introduction
202 Roles and Responsibilities of University ANR Staff and Departments for the 4-H YDP
203 Adult Participation in 4-H
203.1 Volunteer Roles and Responsibilities
203.2 Volunteer Training
203.3 Agency and School Personnel
204 Volunteer Management Organizations (VMO's)
204.1 Role of Volunteer Management Organizations
204.2 Types of Volunteer Management Organizations
204.3 County 4-H Volunteer Councils
204.4 County 4-H Program Management Boards
204.5 Sectional 4-H Volunteer Councils
204.6 State 4-H Volunteer Council
205 Other 4-H Program Resources
301 Philosophy, Principles, and Core Values
301.1 Mission of 4-H
301.2 Guiding Principles
301.3 Core Values
302 Authorizing Legislation for the 4-H Youth
Development Program
303 Use of the 4-H Name and Emblem
304 Program Year
305 Enrollment
305.1 Enrollment Procedures
305.2 Record Retention
306 Fees for Membership
306.1 Statewide Fees
306.2 Statewide Fee Exceptions
306.3 County Fees
306.4 Other Program Costs
306.5 Volunteer or Member Services
307 Program Delivery
Program Categories
307.1 A University/4-H
Sponsored
307.1 B Collaboration with other Agencies
307.1 C Consultation with other Agencies and Professionals
307.2 Program Delivery Modes
307.2 A Organized 4-H Clubs/Units
307.2 B Special Interest, Short-Term, or Day Camps
307.2 C Overnight Camps
307.2 D School Enrichment
307.2E Individual Study, Mentoring, or Family Learning
307.2F School-age Child Care Education
307.2G Instructional TV/Video Programs
308 Youth Participation in 4-H Programs
308.1 Diversity
308.2 Membership Age Levels
308.2A Primary Member
308.2B Junior, Intermediate and Senior Members
308.2C Home Schooled Members
308.2D Special Needs Members
308.3 Youth Participation in Decision Making
308.4 Participation Policies
308.4A Completion of 4-H Enrollment Process
308.4B Limiting Participation
308.4C Multiple 4-H Delivery Mode Participation
308.4D Member Enrollment Deadlines
308.4E County Residence
308.4F Transferring Membership
308.4G Meeting Attendance
308.4H Participation at Non 4-H Events
308.4I Club and Project Completion Requirements
308.4J Uniform Requirements
308.4K Married 4-H Members
309 Adult Participation in 4-H Programs
309.1Parent/Guardian Involvement
309.2Age Requirements for Volunteers
310 Adult Volunteer Appointment Screening and Orientation Process
310.1Complete 4-H Adult Enrollment Form
310.2Fingerprint Clearance
310.3Volunteer Orientation
Appointment of 4-H Volunteers
310.5Volunteer Break in Service
311 Code of Conduct for Youth and Adults
311.1 Background
311.2 Enforcing the Code of Conduct for County-Based Programs - Adults
311.3Enforcing the Code of Conduct for County-Based Programs - Youth
311.4Enforcing the Code of Conduct for Multi-County or State Events or Activities - Adult and Youth
312 Removing the Appointment of a 4-H Volunteer
312.1 Background
312.2 Informal Review of Appointment
312.3 Formal Review of Appointment21
313 Volunteer Complaint Process
313.1 Informal Review of Complaint
313.2 Formal Review of Complaint
313.3 Sexual Harassment/Civil Rights Complaints
401 General Principles
402 Evaluation
403 Developmental Appropriateness
403.1 Primary Members (5 years old or Kindergarten - 3rdgrade)
403.2 Junior Members (9 years old or 4th- 5th grade)
403.3 Intermediate Members (6th- 8th grade)
403.4 Senior Members (9th grade - age 19)
404 Projects
404.1 Enrollment
404.2 Requirements for Project Completion
404.3 Project Volunteer Responsibilities
404.4 Minimum/Maximum Number of Members
405 Statewide Curriculum Development
406 Activities and Events
407 Fairs
407.1 4-H Sponsored Fairs
407.2 Fairs Sponsored by California Department of Food and Agriculture (CDFA)
407.3 Fairs Sponsored by Other Organizations
408 Relationships with Other Youth Agencies
408.1 Future Farmers of America and Grange Youth
408.2 Other Agencies and Organizations
409 Junior Livestock Auctions
410 Jackpot and Prospector Shows
410.1 Definition
410.2 Participation
410.3 Promotion
411 Rodeo Events
412 Junior Grand National Livestock Exposition (Cow Palace)
413 California State Fair
414 Relationship with Breed Associations
415 Shooting Sports
415.1 Volunteer Certification Requirements
415.2 Member Participation
416 Incentives and Recognition
416.1 Definition of Terms
416.2 Assumptions
416.3 Criteria for Incentive and Recognition Systems
416.4 Incentives
416.4 A Participation Incentives
416.4 B Achievement Incentives
416.5 Recognition
416.5 A Awards Ranking
416.5 B All Star
416.5 C Sectional and State Recognition Project Competition
416.5 D Diamond Star
416.5 E Scholarships
417 Citizenship Study/Travel Programs
417.1 Citizenship California Focus
417.2 Citizenship Washington Focus
418 Exchanges
418.1 Domestic Exchanges
418.2 International Exchanges
418.2 A The 4-H Japanese Exchange
418.2 B IFYE
419 Junior and Teen Leaders
419.1 Criteria
419.1 A Junior Leaders (Intermediate Members)
419.1 B Teen Leaders (Senior Members)
419.2 Liability Coverage
420 Conferences
420.1 Youth Leadership Summit
420.2 State Leadership Conference
420.3 National 4-H Conference
501 Introduction
502 Nondiscrimination, Equal Opportunity/Affirmative Action Policy
503 Commitment to Diversity
504 Diversity Training/Orientation for Volunteers
505 All Reasonable Efforts
506 Barriers to Participation
507 Constitutions and Bylaws
508 Disability Policy
509 Disability Guidelines for Accessibility
510 Expansion and Review (E&R) Function
510.1 Purpose
510.2 Membership and Activity
511 Geographic Areas
512 Nondiscrimination Statement
513 Private, Non-Public Cooperating Groups
514 One-Race Units
515 Program Civil Rights (Discrimination) Complaint Procedure
515.1 Who May File a Complaint
515.2 When To File a Complaint
515.3 How To File a Written Complaint
515.4 How To File an Oral Complaint
515.5 Where to File the Complaint
515.6 Processing of Complaints
515.7 Notification
516 Sexual Harassment
516.1 Definition Of Sexual Harassment
516.2 Sexual Harassment in the 4-H Program
516.3 Sexual Harassment Complaint Resolution Procedures
516.4 Retaliation
Section 600: Business
601 Concept
602 Training
603 The 4-H Charter
603.1 Privileges Authorized by the 4-H Charter
603.2 Relationships Authorized by the Charter
603.3 Applying for a 4-H Charter
604 License Agreements for Use of Facilities
604.1 Authority and Execution
604.2 Instructions
604.3 Hold Harmless/Indemnification Clauses
604.4 Insurance Certificates
605 Insurance - Automobile Liability
605.1 Employee Automobile Liability Coverage
605.2 Driving Automobiles in the 4-H YDP
605.3 Reporting Accidents and Injuries
606 Other Insurance Coverage
606.1 General Liability Insurance
606.2 Liability Insurance for 4-H Volunteers
606.3 Liability Insurance for 4-H Members
606.4 Accident and Sickness Insurance
606.5 Product Liability
607 Workers' Compensation
608 Mailing Lists
609 Records Pertaining to Personal Data
610 Reimbursement For Services
610.1 Employment
610.2 Honoraria
610.3 Hiring Staff through Contracts and Grants
611 Religious and Political Activities
701 Introduction
702 Overview
702.1 Staff Responsibilities
702.2 Volunteer Treasurer Responsibilities
703 Planning and Fundraising
703.1 Budget
703.2 Income/Fund Raising
703.2 A Authorization for Fund Raising
703.2 B Fundraising Guidelines
703.2 C Fund Sources
703.2 D Gift and Endowment Funds
703.2 E Management of Excess Funds
703.2 F Animals as Gifts in the 4-H YDP Program
703.2 G Other Gifts
703.2 H Membership Charges
704 Financial Processing Procedures
704.1 Handling Money
704.2 Bank Accounts
704.3 Ledgers
704.4 Other Necessary and Supporting Records
704.5 Federal Employee Identification Numbers
704.6 Petty Cash Fund
704.7 Change Funds
704.8 Cash Advances
704.9 Theft or Mismanagement of Funds
704.10 Handling Funds for Project Groups
704.11 Disbursements
705 Reporting and Completion
705.1 Financial Reports
705.1 A Bank Statements
705.1 B Annual Financial Statements
705.1 C Inventory Report
705.2 Taxes
705.2 A Federal Income Tax
705.2 B California State Income Taxes
705.2 C California State Sales Tax
705.2 D Reporting to The Attorney General
705.2 E Property Tax
705.3 Review Responsibilities
705.3 A Audit Requirements for VMOs
705.3 B Peer Reviews for VMOs
705.3 C Peer Reviews for other 4-H YDP Units
Section 800: Health and Safety
801 General Principles
802 Roles of 4-H YDP Staff and Adult Volunteers
803 Alcohol, Illegal Drugs, and Tobacco
804 Animal Care and Handling
804.1 Definitions
804.2 Policies
804.3 Animal Release
804.4 Horse and Pony Release Agreement Forms
805 Equestrian Helmets
806 Bicycle Helmets
807 Collaborating With Other Agencies
808 Curricula
809 Driving
809.1 Youth Drivers
809.2 Field Trips
809.3 Riding in Back of Pickup Trucks
810 Machinery
811 Meeting Place
812 Emergency Medical Treatment
813 Field Trip Transportation
813.1 In-County Events
813.2 Out-of-County Events
814 Photo Release
815 Food Policy
815.1 Guidelines
815.2 Prepackaged Foods
815.3 Training
816 Suspected Child Abuse Reporting Requirements
816.1 Child Abuse
816.2 Child Care Custodian
816.3 Who Must Report
816.4 Required Reports
816.5 Optional Reports
816.6 Reporting Procedures
816.7 Multiple Reporters
816.8 Timing
816.9 Training and Awareness
816.10 Liability
