Digital Presentations

a part of the CA 4-H Computer Corps Workshop Series

Revised by Kyle, 2006

Goals

• Understand the uses of technology and presentations for marketing, meeting facilitation, etc.
• Know how to produce presentations with PowerPoint and Irfanview (can be modified for other programs)

Description

Want to be able to present professional speeches? Well come to our session and you'll learn how to build and prepare your speech with technology. Use a projector to show your speech and learn all the little tricks of the trade. Prepare to present like a pro!

Lesson Plan

Icebreaker (5 min)

• Tell us your name, the name of your club and your county, and your favorite computer part! (or something less lame than favorite computer part...)

What is a Digital Presentation?(5 min)

• A presentation that includes some sort of digital media, be it computer slides, audio, or video
• Digital presentations can be used in many 4-H settings, including Presentation Days
• Today, we will show you how to use Power Point and Irfanview in your presentations

What You Need: (3 min)

• Computer, preferably a laptop
• Projector or TV
• Screen or big clear wall
• Presentation software (Power Point, Impress, or Irfanview)
• Wireless mouse or clicker (optional)

• Power Point should be located on the Programs menu in the Microsoft Office folder
• Open Power Point

Slide Design & Layout (2 min)

• Layout should come up automatically
  • Choose a layout for your title card
• Click on "Format" → "Slide Design"
  • Either pick a pre-made design or make your own by using the "Slide Master"
  • Think of cards just as you would think of poster boards, don't get too fancy or it will detract from your message

Setting Up Your Slides (2 min)

• Editing works like any Microsoft Office product
  • Click in a text box and start typing
  • "Format" → "Font" to change your font
  • Right, Center or Left Alignments
  • Copy, Cut, and Paste

• You cannot type directly onto a slide, you must insert a text or object box
  • "Format" → "Slide Layout"
  • Or
  • "Insert" → "Text box" or "Picture" or "Object"
    • You may insert text, pictures, video and audio on Power Point

Making a Uniform Slideshow (5 min)

• Make a general design and use it on all slides
  • "View" → "Slide Master"
  • Background should contrast
  • Font should be legible from a distance (big)
• Transitions
  • "View" → "Slide Sorter"
  • Right-click on a card and choose "Slide Transition"
  • Choose a Transition and choose speed
  • Pick either "On click" or "Automatic"
  • Do not go crazy on the Transitions!

Viewing Your Slideshow (2 min)

• You can view your progress at any time
  • Hit "F5" on your keyboard
  • Or
  • "Slideshow" → "View Show"
• You can start on the slide you are working on, too
  • Little Screen Icon underneath Outline/Slides Toolbar

Cool Stuff You May Never Need... (5 min)

• Spiffy Fonts
  • http://www.dafont.com
• Hyperlinks within Power Point
  • See Above... Practically Useless w/o Internet
• Record Narration
  • Needs a microphone
• Switching Between Outline/Slide Toolbar

More Cool Stuff You May Never Need... (5 min)

• Set Up Show
• Custom Animation
• Printing
  • Use "File" → "Page Setup" first
  • Power Point can be used to print things other than slides
  • Slide Number and Date & Time

Your Turn (5-15 min)

• In 5-15 minutes, make a slideshow about anything
  • Your favorite project, your club, your favorite soda, etc.
• Play around and figure out how to do things
  • If you have any questions just ask! Someone else may be thinking the same thing but is too afraid to ask...

Beyond Powerpoint (3 min)

• PowerPoint is very useful as a replacement for poster boards
• PowerPoint is not very good for large picture slideshows
  • Takes a lot of memory
  • Pictures have to be resized
• Computer Corps uses Irfanview with a media player for all of its post-conference slideshows

Reload (5 min)

• Save your work on PowerPoint
  • "File" → "Save As"
  • Save it to the Desktop
• Open Irfanview
  • Should be on the Programs Menu under Multimedia or there is an icon on the Desktop

A Quick Look At Irfanview... (5 min)

• Irfanview can be used to make some simple edits to images
  • It's a step or two above Microsoft Paint
• Its most useful feature is its ability to run picture slideshows while using very little computer memory
  • Less of a chance of computer crashes when using hundreds of pictures
• It's FREE!
  • It was made by a college student and is released over the internet as freeware

Making A Slideshow: (5 min)
Get Ready

• Click the "Slideshow" button or hit "Ctrl-W" to open the slideshow menu
• Add pictures to the slideshow
  • Browse for the one you want
  • Click on the picture then press "Add" button
  • "Add All" will add all pictures in a file to your list
  • "Remove" and "Remove All" take files off of the list
  • "Move" buttons change picture order
  • "Start image" determines which picture the show will start on

Making A Sideshow: (5 min)
Get Set

• In the "Slide Advancement" area you can choose whether your slides will advance in the same order that they appear on the list or in a random order
  • Choose either "Automatic" or "Random"
  • Both settings have the option of moving to the next slide on click or after a set time
• In the "Slideshow options" area you can tweak your slideshow to fit your needs
  • Looping the slideshow and mp3's
  • Repeating
  • "Hide Mouse Cursor" and "Suppress Errors during playing" should probably always be checked
• Text
• Advanced & Fullscreen Options allow you to do even more...

Making A Slideshow: Go! (5 min)

• After everything is set, click the "Play" button and your slideshow will start up
  • Depending on your settings you may have to click to advance your slides
• To immediately close the slideshow hit "ESC" on your keyboard
  • Otherwise, the show ends on the last slide

Making A Slideshow: Reload (5 min)

• When you end your slideshow you will return to the main Irfanview view
  • Clicking on the "Slideshow" button will return your to the Slideshow menu
  • Your last slideshow and settings should still be there
• To save slideshows in Irfanview, you click the "Save filenames as TXT" button
  • Saves list as .txt file
  • Allows you to manually edit list
• "Load filenames from TXT" button reloads saved shows
  • Does not change settings
• Transfering Slideshows between computers
  • Manual method (painful)
  • Manual method (not as painful)
  • "Save as EXE/SCR file" and "Burn to CD" options

Your Turn (5 min)

• In 5 minutes or less make a slideshow from the available pictures
  • Please do not download pictures off of the internet unless you ask us for permission first!
• Play around and figure out how to do things
  • If you have any questions just ask! Someone else may be thinking the same thing but is too afraid to ask...

Getting Tricky (5 min)

• Computer Corps uses Irfanview for "Afterglows"
  • Make a playlist on Winamp, Windows Media Player or on a separate CD
  • Have the slideshow ready to go before presentation
  • Keep projector covered
  • Start music, start slideshow
  • Remove cover once slideshow starts
• Title slides
  • Make the title slide on MS Paint or other program
  • Load it on Irfanview
  • Make sure it is the first image on your list
  • If you want it to show longer that other images, just put it in twice or thrice, one after another

The End? (5 min)

• Both PowerPoint and Irfanview have more powerful advanced settings
• PowerPoint and Irfanview are not the only forms of digital presentations
  • The 4-H Presentation Manual allows for taped audio and video as well
  • Other programs can be used too
    • Impress
    • Windows Movie Maker / iMovie

Always Have a Backup Plan (5 min)

• No computer projector: Hook it to a TV
• No TV:
  • Overhead Projector (or flashlight and volunteer) + Transparencies
  • Old school slides :)
• No Electricity:
  • Pass out copies of your slides on paper
  • Cry... a lot

See You Next Time! (5 min)

Please fill out and return an evaluation form before leaving!

Materials

Requirements

Projector, screen, laptop

Resources on the Web

Examples

Check out these examples...

CC to finish:

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